Creating and Managing People Profiles on A&S Websites

Profiles for faculty, graduate students and staff on A&S department sites are sourced from a custom web interface ("the A&S People site") that is designed and maintained by the A&S communications team. 

A&S faculty members and department staff web contributors seeking to create or update these profiles can follow the detailed instructions below. 

Graduate students do not have access to update their profiles and should contact their department GFA/grad coordinator to request updates.

The contact information below the photo (CU email address, phone number, and campus office location) is the only content in the profile that is not managed or updated by our system. We display this data directly from the university directory. 

To update your phone number or office location in the directory, you must contact your department's HR rep. Department staff and A&S communications staff do not have access to update these fields.

Technical support or questions about people profiles should be directed to the A&S web services support platform.

Logging In:

To log into the A&S People site,  bookmark the following URL: https://people.as.cornell.edu 

Click the "NetID login" link and log in with your regular Cornell NetID and password.

Navigation:

After logging in, you'll automatically be taken to a view of what your "live" profile looks like on any department websites you're affiliated with. If you do not see your profile or an edit link after logging, contact A&S web support. 

Click the red "Edit" link at the top to begin editing your information.

Editing:

The contact information below the photo (CU email address, phone number, and campus office location) is the only content in the profile that is not managed or updated by our system. We display this data directly from the university directory. 

To update your phone number or office location in the directory, you must contact your department's HR rep. Department staff and A&S communications staff do not have access to update that information.

The four tabs at the left are where you will edit the rest of the information that displays in your web profile:

• Basic Information
• Filters
• Main
• Departments, Fields, Affiliations

Detailed explanations of each tab are below. 

You can move between tabs as you edit, but when you're finished with your edits, scroll all the way down to the bottom of the page and click the blue "Save" button to save your changes.

"Basic Information" tab:

• Most fields are self-explanatory.
• For "Title", be sure to enter only your university-appointed title (i.e. Associate Professor, Professor Emeritus, John Q. Smith Memorial Lecturer of Humanities). Do not include any department-level roles  here(Chair, DGS, DUS, etc.) -- these are assigned separately.
• Net ID:  reminder that the Net ID field should contain only the alphanumerical portion and not the @cornell.edu portion of your CU email. Email aliases (i.e. nancy.smith) are not accurate netIDs either.
• If you wish to change your image, it must be in a portrait orientation with a file smaller than 300KB. If you need assistance with this, please contact Scott Haber.
• For any field with a text-editing box ("Educational Background" is the only one on this tab), it's best to type directly into the box. If you need to copy and paste a large block of text elsewhere, be sure to highlight it after pasting and then click the "Tx" button next to the bold, italics, super and subscript buttons. You may not notice any change, but this removes any hidden HTML formatting attached to text in email or word processing programs.
• Bulleted lists are the preferred format for listing degrees under"Educational Background" -- highlight your text and then click the bulleted list icon to format them properly.
• For the "Websites" field, you can add additional websites by clicking the gray "Add Another Item" button at the bottom of the field. Be sure to fill out a title and URL for each website you add. You can rearrange the order of the websites by clicking the "crossed arrows" icons to the left of the "Title" box and then dragging up or down.
• When you are done making updates/changes, scroll all the way down to the bottom of the page and click the blue "Save" button to save your changes.

"Filters" tab:

• This tab is used to label department-level roles (like Chair DGS, and DUS) and department-specific areas of interest (labeled "Academic Interests" here). If your department has these roles, you will see checkboxes here that can be edited and will then reflect in the labels that appear on your profile "card" on your department website.

​"Main" tab:

• By default, your "Overview" (general bio sketch) and "Research Focus" fields export the same content for each department/program you're affiliated with (via the checkboxes that appear above these fields), but if you'd prefer, these two fields can be customized for different departments/programs. For example, if you have appointments in Anthropology, History and the Religious Studies Program, you can create a different bio and research focus for each.
  • To do this, check the box for a single department/program, and then fill out "Overview" and "Research Focus" as they pertain to that department.
  • Next, click the gray "Add profile" button beneath "Research Focus" and you'll be given a second set of department/program checkboxes. You would then click your second department/program affiliation in this section and then write a new Overview/Research Focus below it.
  • To reiterate: the default setting exports your existing "Overview" and "Research Focus" to all of your affiliated department/programs websites. Only follow the preceding instructions if you wish to customize these fields for each of your affiliated department/programs.
• The checkboxes should accurately list all of your affiliated department/programs but if you notice any omissions, be sure to contact a staff member in your "home" department. Do not attempt un-check or re-check boxes here, as this may cause a "freeze" in your updates being exported to department websites.
• "Keywords" and "Publications" work best as bulleted lists. Use the same instructions (see above) as for "Educational Background" in the "Basic Information" tab.
• When you are done making updates/changes, scroll all the way down to the bottom of the page and click the blue "Save" button to save your changes.

​"Departments, Fields, Affiliations" tab:

• The checkboxes for "Departments/Programs" and "Affiliated Colleges" populate a bulleted list in the right sidebar of your faculty profile, providing a visual representation of all of your Cornell affiliations. Departments/programs outside of A&S (and research institutes, labs, etc.) cannot be selected here. If you wish to highlight these, you can do so in one of the text fields.
• When you are done making updates/changes, scroll all the way down to the bottom of the page and click the blue "Save" button to save your changes.

​Other items: Courses and News Articles

• Courses that you teach in the current semester are displayed in your profiles automatically via data imported from the university class roster. The staff member who handles course coordination in your department can make updates to the roster data if needed...it cannot be updated on the A&S People site.
• If you wish to maintain a separate list of courses that you typically teach in a given semester, we recommend including these as part of your "Overview" text section.
• The "In the News" section that appears on your department web profile is also created automatically via links between your netID and the articles that exist on your department website. The "in the news" section cannot be edited manually via the people site. The staff member who handles website updates in your department can help you make changes to these article lists.

Final Notes and Technical Support:

Profiles on our department websites do not update instantaneously when a change is made on the people site, but your updates should propagate through within ~5 minutes. Be sure to refresh your profile on the department website to ensure you're seeing the updated version. 

Additional technical support or questions about faculty profiles should be directed to the A&S web services support platform.

Logging In:

To log into the A&S People site,  bookmark the following URL: https://people.as.cornell.edu 

Click the "NetID login" link and log in with your regular Cornell NetID and password. If you already have an existing active login session, you'll skip the "NetID login" step and see a mostly blank screen with your net ID in a black navigation bar at the top:

Clicking the "Shortcuts" button in the top menu will expose two options: "Add Content" and "All Content." Choose the first if you wish to add a new person to the site. Click "All" if you wish to search for and update an existing person's profile.

Editing existing profiles

After clicking "All content", you'll see a search form that allows you to search by name for the person whose profile you wish to edit. No matter your department affiliation, the search will return results from all departments/programs within A&S, so if there's a possibility of two people with the same (or similar) name, verify you're editing the correct one.

If you want a preview of what their existing profile looks like, click on the person's name. Otherwise, click the "Edit" at right to begin editing.

The contact information below the photo (CU email address, phone number, and campus office location) is the only content in the profile that is not managed or updated by our system. We display this data directly from the university directory. 

To update a person's phone number or office location in the directory, you must contact your department's HR rep. Faculty and staff (including department and A&S communications staff) do not have access to update that information.

The four tabs at the left are where you will edit the rest of the information that displays in a person profile

• Basic Information
• Filters
• Main
• Departments, Fields, Affiliations

Detailed explanations of each tab are below. 

You can move between tabs as you edit, but when you're finished with your edits, scroll all the way down to the bottom of the page and click the blue "Save" button to save your changes.

"Basic Information" tab:

• Most fields are self-explanatory.
• For "Title", be sure to enter only a person's university-appointed title (i.e. Associate Professor, Professor Emeritus, John Q. Smith Memorial Lecturer of Humanities, Ph.D. Candidate). Do not include any department-level roles here(Chair, DGS, DUS, Director of the Party Planning Committee etc.) -- these are assigned separately.
• If you wish to change an image, it must be in a portrait orientation with a file smaller than 300KB. If you need assistance with this, please contact Scott Haber.
• For any field with a text-editing box ("Educational Background" is the only one on this tab), it's best to type directly into the box. If you need to copy and paste a large block of text elsewhere, be sure to highlight the text after pasting and then click the "Tx" button next to the bold, italics, super and subscript buttons. You may not notice any change, but this removes any hidden HTML formatting attached to text in email or word processing programs.
• Bulleted lists are the preferred format for listing degrees under"Educational Background" -- highlight your text and then click the bulleted list icon to format them properly.
• For the "Websites" field, you can add additional websites by clicking the gray "Add Another Item" button at the bottom of the field. Be sure to fill out a title and URL for each website you add. You can rearrange the order of the websites by clicking the "crossed arrows" icons to the left of the "Title" box and then dragging up or down.
• When you are done making updates/changes, scroll all the way down to the bottom of the page and click the blue "Save" button to save your changes.

"Filters" tab:

• This tab is used to assign department-level roles (like Chair DGS, and DUS) and department-specific categories (labeled "Academic Interests" here). If your department has these roles, you will see checkboxes here that can be edited and will then reflect in the labels that appear on your a person's "card" on your department website.
• Do not change the bubble that has been selected in "Person type." If you feel there is an error in the selection here, contact the A&S web services team.

​"Main" tab:

• The checkboxes here should accurately reflect all of a person's affiliated department/programs (within A&S), but if you notice any omissions. If there is an omission, you can check a box, but keep in mind that means the person's profile will start exporting to that department/program website, so it's a good idea to contact a staff member in that department before doing so.
• The departments and programs that are checked here must match the checkboxes that are checked in the "Departments, Fields, Affiliations" tab, in order to ensure the profile gets exported to the correct websites.
• "Keywords" and "Publications" work best as bulleted lists. Use the same instructions (see above) as for "Educational Background" in the "Basic Information" tab.
• When you are done making updates/changes, scroll all the way down to the bottom of the page and click the blue "Save" button to save your changes.

​"Departments, Fields, Affiliations" tab:

• The checkboxes for "Departments/Programs" and "Affiliated Colleges" populate a bulleted list in the right sidebar of a profile, providing a visual representation of someone's Cornell affiliations. Departments/programs outside of A&S (and research institutes, labs, etc.) cannot be selected here. If you wish to highlight these, you can do so in one of the text fields.
• The departments and programs that are checked in the "Main" tab must match the checkboxes that are checked here, in order to ensure the profile gets exported to the correct websites.
• When you are done making updates/changes, scroll all the way down to the bottom of the page and click the blue "Save" button to save your changes.

​Other items: Courses and News Articles

• Courses that a faculty member teaches in the current semester are displayed in profiles automatically via data imported from the university class roster. The staff member who handles course coordination in your department can make updates to the roster data if needed...it cannot be updated on the A&S People site.
• The "In the News" section that appears on a faculty profile is also created automatically via links between their netID and the articles that exist on your department website. The "in the news" section cannot be edited manually via the people site. The staff member who handles website updates in your department can "tag" or "un-tag" people from articles to make changes to these article lists.

Final Notes and Technical Support:

Profiles on our department websites do not update instantaneously when a change is made on the people site, but your updates should propagate through within ~5 minutes. Be sure to refresh the profile on the department website to ensure you're seeing the updated version. 

Additional technical support or questions about faculty profiles should be directed to the A&S web services support platform.

Before adding a new profile: be sure that an existing profile for the person doesn't already exist (search in "All Content."). Particularly if you work in a department/program that is not the person's "home" department, make sure to discuss and coordinate any new profiles you wish to create with a staff member from that department to ensure duplication of content (or effort) doesn't occur.

Start from Shortcuts->All Content and then choose "Person Record." You will be presented with a blank profile to begin:

Even if you don't have all the biographical details to fill out the new profile, you must include the following fields at the bare minimum before saving:

• Last name
• First name
• Name (full)
• Net ID - reminder that the net ID field should contain only the alphanumerical portion and not the @cornell.edu portion. Email aliases (i.e. nancy.smith) are not accurate netIDs either.
• Department checkboxes under both the "Main" and "Departments, Fields" tabs. The checkboxes in both of these locations should match up, to ensure the profile is exported to the correct websaites.
• "Person type" in the "Filters" tab. These selections control various directories where a person's profile may be exported. Do not make a "guess" or arbitrary choice here. Follow these guidelines:
  • Faculty = tenured, tenure-track faculty or lecturer employed by an A&S department
  • Other Faculty = faculty from another CU college outside of A&S, or visiting /adjunct faculty
  • College Staff = A&S staff outside of departments (i.e. communications, dean's office, career development, registrar, student services, admissions alumni affairs)
  • Department staff = staff employed by an A&S department, including: postdocs (they should not be labeled as "Graduate Student" or "Faculty", department managers, admin assistants, GFAs, undergrad/course coordinators, research associates, lab techs etc.)
  • Graduate Students = Masters or Ph.D. candidates pursuing a degree in an A&S graduate field. Do not assign this role to postdocs, visiting students, or students from graduate fields outside of A&S.

All other fields can be fleshed out later (including the photo), but do not save a new profile without at least including the bulleted items above.

Displaying new profiles on your website

Once you have created and saved a new profile, it will be exported to the back-end of your website, but it will not display automatically on your "faculty directory" or "grad student directory webpages. Click here to find detailed instructions for manually adding new profiles to a page (under the "Related Person" header).