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Reference Guide for Faculty Profiles on Department Websites

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Overview:

All information for faculty profiles on your new department website is now being sourced from a custom interface that is designed and maintained by the A&S communications team. There is no longer any link between VIVO and your profile on the new department websites, so VIVO updates will not carry over to your profile on the new department website.

Instructions for using the new interface to update your department website profiles are below. The department websites import data once per day from this new interface, so after you make changes, please allow 24 hours for that information to appear on the department website.

Your department manager or website admin also has full access to this interface and can edit and add new profiles if needed.

If you have any technical questions or concerns, please contact Scott Haber in the A&S communications office.

Logging In:

To log into the new faculty profile editing interface, bookmark the following URL: people.as.cornell.edu/saml_login

Click here to log in now.

Use your regular netID and password to log in.

Navigation:

After logging in, you'll automatically be taken to a view of what your "live" profile looks like on any department websites you're affiliated with.

Click the red "Edit this profile" link at the top to begin editing your information.

 

Editing:

The main editing interface displays 4 tabs on the left and summary of your "LDAP Data" at the far right.

LDAP data is pulled from a university-wide database and is connected to your netID. This data displays your email address, phone #, and office location on your website. This information cannot be edited through our interface, and you must click the "Edit my LDAP data" link to update these.

The four tabs at the left are where you will edit the rest of the information that displays in your profile:

  • Basic Information
  • Filters
  • Main
  • Departments, Fields, Affiliations

Detailed explanations of each tab are below. 

When you are done making updates/changes on any tab, scroll all the way down to the bottom of the page and click the green "Save" button to save your changes.

"Basic Information" tab:

  • Most fields are self-explanatory.
  • For "Title", be sure to enter only your university-appointed title (i.e. Associate Professor, Professor Emeritus, John Q. Smith Memorial Lecturer of Humanities). Do not include any department-level roles (Chair, DGS, DUS, etc.) -- those are assigned separartely.
  • If you wish to change your image, it must be sized to 450x515 pixels. If you need assistance with this, please contact Scott Haber.
  • For any field with a text-editing box ("Educational Background" is the only one on this tab), it's best to type directly into the box. If you need to copy and paste a large block of text elsewhere, be sure to highlight it after pasting and then click the "Tx" button next to the bold, italics, super and subscript buttons. You may not notice any change, but this removes any hidden HTML formatting attached to text in email or word processing programs.
  • To enlarge your editing/writing space in a text box, click and hold on the small arrow in the bottom right corner of the text box and drag it outward.
  • Bulleted lists are preferred for the degrees you list in "Educational Background" -- highlight your text and then click the bulleted list button (in the middle of the second row of buttons) to format them properly.
  • For the "Websites" field, you can add additional websites by clicking the gray "Add Another Item" button at the bottom of the field. Be sure to fill out a title and URL for each website you add. You can rearrange the order of the websites by clicking the "crossed arrows" icons to the left of the "Title" box and then dragging up or down.
  • When you are done making updates/changes, scroll all the way down to the bottom of the page and click the green "Save" button to save your changes.

"Filters" tab:

  • This tab is still being used to test new functionalities. Please do not change any information in this tab.

​"Main" tab:

  • By default, your "Overview" (general bio sketch) and "Research Focus" fields are the same for each department/program you're affiliated with, but if you'd prefer, these two fields can be customized for different departments/programs. For example, if you have appointments in Anthropology, History and the Religious Studies Program, you can create a different bio and research focus for each.
    • To do this, check the box for a single department/program, and then fill out "Overview" and "Research Focus" as they pertain to that department.
    • Next, click the gray "Add Another Item" button beneath "Research Focus" and you'll be given a second set of department/program checkboxes. You would then click your second department/program affiliation in this section and then write a new Overview/Research Focus below it.
    • To reiterate: the default setting applies your existing "Overview" and "Research Focus" to all of your affiliated department/programs. Only follow the preceding instructions if you wish to customize these fields for each of your affiliated department/programs.

  • The affiliation checkboxes should all be up to date, but if you notice any omissions, be sure to check the appropriate boxes. You'll only need to do this once.
  • "Keywords" and "Publications" work best as bulleted lists. Use the same instructions (see above) as for "Educational Background" in the "Basic Information" tab.
  • When you are done making updates/changes, scroll all the way down to the bottom of the page and click the green "Save" button to save your changes.

​"Departments, Fields, Affiliations" tab:

  • These checkboxes and the text boxes below populate a table on your live profile (just below "Research Focus") to list all of your affiliations and appointments. Example here:

  • On the editing interface, use the checkboxes to select departments/programs 
  • Use the text boxes below to enter graduate fields and affiliations.
  • To rearrange the order of your graduate fields and affiliations, click the "crossed arrows" icon to the left of each box and then drag up or down.
  • When you are done making updates/changes, scroll all the way down to the bottom of the page and click the green "Save" button to save your changes.

Courses

  • Courses that you teach in the current semster are displayed on your department website profiles automatically via the Class Roster site, and cannot be edited manually.
  • If you wish to maintain a separate list of courses that you typically teach in a given semester, we recommend including these as part of your "Overview" section.