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Tips for Using the Cornell Event Calendar (Localist)

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Become an Administrator 

As an administrator you have access to extra fields that allow you to tag and filter events. Contact calendar@cornell.edu and ask for "Administrator Rights.” 

Provide Lots of Details 

As you fill out information for events, include as much information as you can and post about your event as early as possible. The more you provide the more searchable and appealing it becomes. But try to keep your event titles short enough that they can display fully through various channels. Entering your event as soon as you have a date, even before you have all of the details, allows all of us to spread out our events so we're not competing with each other for audience. 

Add Events and Pay Attention to These Details: 

  • Keep in mind how your event will appear on lists on various websites. What you type in the “Name” field is what shows up on public lists. 
  • Make sure the map shows up by filling in the address line. For some locations it will show up automatically if you indicate the building, but if it doesn't, add an address.
  • Add Images. It is relatively easy to add images and it will help your event stand out in the long daily lists.
  •  For all the descriptive fields, multiple items can be selected. You add them one at a time. For example, if an event is relevant to multiple departments, select all of that apply. 
  •  Adding urls, twitter hashtags and references to facebook pages will help promote your event.
  • Likewise, promote the link to your calendar event through your website and social media. People can add these events to their calendars and be sent reminders if they RSVP through the calendar site, which can promote attendance.

Using Keywords and Tags

  • Use the keyword field to help filter your entries. These words are used to create filtered lists and they are not visible to the public. For example,the Department of Philosophy might add the keyword calphil to create the unique listing on their webpage; “calphil” is used as opposed to“philosophy” which could be used by anyone to describe anything related to that topic. Important keywords to know: “cascal” for the Arts and Sciences event calendar (six at a time appear on the A&S website on "The College" page) and CUL for events taking place at, or co-sponsored by a university library.
  • Use the tag field to help people find your event. It is visible to the public and, of course, searchable. If your event is relevant to philosophy, classics, archaeology and Greek, add all those words. 
  • You can add tags and keywords to other people's entries. Just be careful not to erase anything that is already in there.

Data Entry Tips

  • If you have a yearly event make it easy on yourself by creating the event once and adding a new date each year. You can update any details at the same time.
  • “Copy” events to make data entry easy, especially if much of the information is the same such as would happen in a colloquium series.
  • If you already have a calendar system or database and you want to bulk upload items, the calendar team can facilitate that. Contact: calendar@cornell.edu.

For help with any Localist issue, contact: calendar@cornell.edu